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New company looking for experienced Property Secretary

3rd July 2020 - 13:00 | London, London


Looking for female secretary for new company.

Job Role:

Production and layout of letters, memos, agendas, minutes and reports, scanning documents, faxing and photocopying.
Taking the Director’s correspondence from dictation at desk.
Diary management for the Director (electronically, using Microsoft Outlook and Gmail/ Google Calendar/Google Contacts), including arranging all appointments and managing a bring-forward system.
Sorting and prioritising incoming post and electronic mail. Where appropriate responding to incoming mail.
Arranging travel, obtaining all relevant paperwork for trips and providing itineraries.
Organising meetings and appointments, book venues, and make any other arrangements as necessary.
Organising client hospitality and events including the Company Christmas Party.
Answering all telephone calls for the MD and logging all calls (time, person, company, message).
Organising and setup of conference calls
Maintaining an efficient filing and record keeping system.
Inputting of data and updating spreadsheets and databases.
Assisting in certain project / research work that may be required from time to time.
Attending meetings and taking minutes if required.
Ensuring the efficient running of the office
Undertaking any other similar tasks as the MD or Senior Management team may from time to time determine or the demands of the Company require.
Some personal/family tasks.

Key Skills Required:

Solid University Degree
Impeccable use of the English language, both spoken and written
Excellent typing speed (circa 65 wpm) with 100% accuracy. (Test prior to interview will be carried out).
Well-spoken and immaculately presented.
Excellent grammar, IT and letter writing skills.
Ability to multi task and prioritise.
High level of attention to detail.
Ability to listen and follow instructions.
Robust personality.
Confident telephone manner.
Energy and enthusiasm.

Advantageous:

Experience in the property, or financial industries.

The above role will start in Feb/March 2021 due to Covid-19 situation. If you are interested, please send us your CV, references and photo. The interview will take place in Oct 2020.
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